Minutes of the Parents and Citizens Association
439th Meeting held at the School on
Monday 2^nd June 2003

Meeting opened by the President Tim McDonald at 8.09pm.

In Attendance As per attendance register (18 parents & 2 teachers (Mrs Hanley, Mrs Jarvis)

Apologies 3 as per attendance register

Previous Minutes

It was resolved that the Minutes of the meeting held on 5^th May, 2003 be accepted.

Moved by Stephanie Davison Seconded by Mandy Bransgrove

Business Arising

Cola Drainage - A plumber has looked at the problem and will be forwarding a quote. The Dept of Educ contractor, Pro Group, will also be quoting on same. The problem is that water on the raised walkway in front of the classrooms in the Admin Block drain out of the wall onto the Cola.

Embankment - Aussie Yards attended the school and looked at the problem. The problem with the embankment stems from the run off water from the oval. The solution would be to place Ag pipe along the top edge of the embankment on the garden side, of the fence to be built. The embankment would then need intense ground cover plantings in the new terraces. Awaiting quote. They also suggested that we only target pocket problems. Fence has been approved.

Treasurer's Report

Written report circulated. Grahame Woods spoke to same.

Tim McDonald said that is there is going to be a delay in spending the money; we may look at putting it in a term deposit to get some interest. Ken Dixon will look into the options. Receipts received for canteen works, which came in under budget.

It was resolved that the report, payments and receipts be accepted.

Moved by Kathy Dixon Seconded by Carl Davison

Committee Reports

Book club

Stephanie Davison - Issue 3 was $1,540.00. Issue 4 went out today. Due back by next Tuesday 10^th June.

Canteen

Nil. Mrs Hanley said there are special promotion days coming up and a charity day.

Clothing

Kathy Dixon - Canteen/Clothing repairs to counter are finished. Many thanks to Gary & Gail Clayton for this work. Clothing sale made $280.00. Tim asked if it is possible to get school raincoats. Umbrellas are dangerous. Mrs Hanley to put a note in the newsletter asking for raincoats. Some interest in sleeveless navy polar fleece by students/parents.

Fundraising & Social

Mandy Bransgrove - Chocolate drive made $4,700.00 with only 2 boxes outstanding. The two winning families (Croft & Orr) were today given a box of goodies. Mothers Day made $850.00, with nearly all bought items, sold. Lipsticks made $340.00. Dollars 4 Scholars - we are about 11^th. Upcoming - Fri 20/6/03 Harry Potter Mufti Day (gold coin donation) which is instead of tea towels & car rally. On the H.P. day there will be a cake stall 20-50c. Raffle for H.P. book voucher from Mackay Books. Next term - Fathers Day breakfast. Family Fun Day 20/9/03 11am to 4pm. S/H books are now being collected.

Gardening

Robert Ramsay - Working Bee on 24/5/03. 7-8 parents attended from Yrs 5&6, despite the rain. Drain was dug out near toilet block. Removed soil from path. Hurdles are gone. Rubbish from around 3F demountable removed, mulch & weeding. Oval is in a terrible condition. Ag pipe will help but major upgrade is needed. School is doing an O.H.S. overview this Friday. Can we get a quote for oval repairs? Melissa Iredell moved a motion "That the P&C obtain quotes to drain and upgrade the oval." In favour - all. Seconded Stephanie Davison.

Safety House

Kim Meyer - Nil

Correspondence In/Out

In	Out
Letter from Cary Allen, Dept of Educ 20/5/03 re maintenance costs of proposed A/C.
Federation of P&C - Handbook, Journal, Survey, Newsletter, Asthma Friendly Schools Project.

In regard to the above letter from Cary Allen which stated "Should an upgrade of the school's electrical supply be deemed necessary to enable these units to be installed, it will be necessary for the school &/or P&C to meet this cost & all future maintenance of the air conditioning units." Mrs Hanley had spoken to Mr Allen before & after this letter and has been assured that the Dept will be upgrading the electrical system by the end of June 2003. The electrical supply is already overloaded due to the additional demountables in the last year.

5. MOTIONS

a. "That A/C is the preferred cooling option for classrooms and pending the electrical upgrade, that we cool as many classrooms as possible up to the previous $23,000 limit and start from Year 6 rooms down."

Updating cost of A/C installation. Some parents from the School community have come forward & offered to supply A/C at reduced prices. Prices now are $2,700 per A/C unit (excl GST). Can we amend the above motion to $25,000 as $23,000 only allows for 8 ½ units (there are 9 classrooms). Tim said that the limit was set in a previous motion and shouldn't be amended. Voting on motion unamended. For the motion - All. Motion passed.

PRINCIPALS REPORT

Mrs Julie Hanley - School is considering ways of tracking student progress. Looking at using the Progressive Achievement Tests designed by ACER combined with current testing. A cost of approx $5.00 per student per year would apply. Streamlining of Office procedures - Will trial a term invoice in Term 3 - all expenses in one invoice. Credit card payments unlikely - Ken Dixon will look into this. Thank you to Geoff Casson & Phil Meyer for coaching Year 5&6 debating teams. Thank to Margaret & Robert Ramsey for working bee, Mandy re fundraising & Gary Clayton for Canteen/Clothing repairs. Camp at Milson Island was a great success. Thanks to Teachers that attended. Drama - Would like to offer these programs on a user pays system. May look at an Arts focus next year. School doesn't have the student numbers for a full time arts teacher. Open day 17/6/03 with Band & Kindergarten items.

GENERAL BUSINESS

Nil

8. Motions to be debated

"That we agree to A/C the remaining classrooms by September 2004."

Gary Clayton proposed an amendment to "That we agree to A/C the remaining classrooms up to $15,000 by Sept 2004." Seconded Ken Dixon. Accepted.

Melissa Iredell - we should also do the Admin & Staffrooms. Quotes suggested the cost would be $6 - 8,000 (ducted). Hall $6,000. Total $15,000. Procedural motion "In the event that the Education Dept funds the electrical upgrade, we look at air conditioning the Admin Block." This motion will be discussed and debated at the next meeting.

Next Meeting Monday 4^th August 2003

P&C Meeting 8.00pm

At school hall.

Meeting Closed 10.50 PM

Signed Tim McDonald, President

Donna Collier, Secretary