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Minutes of the Parents and Citizens Association
436th Meeting held at the School on
Monday 3rd March 2003
Meeting opened by the President Tim McDonald at 8.12 pm.
Apologies 12 as per attendance register
In Attendance As per attendance register
(49 parents, 4 teachers ( Mr Trevena, Mr
Osborne, Mrs Jarvis, Mr Thomson)
Previous Minutes
Amendment to minutes of 10/2/03, paragraph 3 New Business re cooling
methods 1G classroom should read whole school. Moved Stephanie Runham
Seconded Bill Harris.
It was resolved with the amendment that the Minutes of the meeting
held on 10th February 2003 be accepted. Moved by Stephanie
Davison Seconded by Rosie Yalland.
Business Arising
- Gardening form to be sent around meeting for names to help with
the gardening committee.
- Voluntary contributions - P&C can only raise fees by CPI
percentage governed by P&C Federation. The current $100 hasn't
changed for approx 6-7 years.
- Demountable - Blinds ordered. Lattice - Pro Group are paying
to do this. They were to come last week but didn't show up. Also
they are to move the goal posts. P&C decided that they should
write a letter to Pro Group. Regarding concrete at back gate that
was damaged - we may have to write to Hornsby Council to complain,
then Hornsby Council will approach Pro Group.
- Side of oval - Margaret Ramsay advised that the company who
quoted are coming out to revise the quote as per alterations requested
by School Staff.
- COOLING METHODS
- Permanent awning - Quote obtained on steel awning like the
COLA, which can't be done for the upper classrooms. $43,000
- $47,000 for bottom 5 classrooms from Office. Salesperson advised
that it would probably not reduce classroom heat very much.
This option would also require drainage $10,000 - $30,000. Research
was done with another school who went with the awning option,
only then to put in A/C because the heat wasn't reduced. Quote
for Hall for fixed vertical shutters & blinds.
- Split system A/C - 9 x 8.4kw/3.5hp reverse cycle domestic
A/C with 5 year warranty, separate condenser & remote control
. Quote $27,000 - $35,000 including installation but not electrical
upgrades, further cost $11,500. Running cost approx 20cents
per hour/$9 per day for all classrooms. Teachers/children would
require education re efficient running. Filters to be cleaned
once per month. Two schools, Epping Nth happy with cooling.
G.A. cleans filters. Electricity bill higher but also added
extra photocopier & computers, so don't know how much. Eastwood
Heights - Split system good but has added to electricity bill.
Total cost $38,000/$9p.d. electricity/maintenance costs - minimal.
Disadvantages - electricity costs/maintenance/initial cost.
- Sails - No insurance cover if we go with this option. Dept
of Educ require this type of cover to be 2mtrs or more from
closest building etc because of fire restrictions - shading
would be lost. Painting asphalt - current colour best as it
absorbs heat. Tinting - minimal help as windows need to be closed.
Fabric awning - not covered by insurance. Teachers view - Stephanie
Davison attended staff meeting. Teachers surveyed & thought
- 81% more awnings needed, 70% tinting not useful, 70% asphalt
painting not helpful, 60% 6G glare - slatted screen could be
useful for filtering glare. 100% teachers liked A/C. Teachers
find it very hard to cope with the children when the heat is
extreme. They need to cool children with sprays etc and do work
that is not very difficult.
- Dr Jon Iredell - Health issues. Heat & humidity - children
are more affected by this than adults. Qld has policy to cool
schools. In Sydney, Uni's, Hospitals etc all have A/C. Infections
- Is Legionnaires an issue - no it is a problem with large systems
with cooling towers. More colds with A/C - a few more may be
possible, but more likely to be transmitted by sticky fingers,
runny noses, sneezing etc - better hygiene required. Asthma
- is triggered more by pollens, fumes from M2 - this is helped
by filtered air. Problem with heat re viral germs - heating
classroom and then going outside, is no different from child
leaving heated home/car in morning.
- Discussions - Kathy Ware asked are we voting on this issue
tonight, as she thought the newsletter wasn't clear regarding
this issue. Warranty - Suzanne did research and she was advised
that schools would only get 2 year warranty. Kathy Dixon advised
that some of the quotes were 2 & some 5yrs. Tim - Whirly
bird option - top classrooms have these and are still hot &
have to be closed when it rains. The top classrooms also can't
be insulated. No one can advise whether bottom classrooms are
insulated. Jon - costs for heating - gas seems cheaper than
A/C but the gas units are unflued, with which there are health
concerns. Andrea - A/C costs - Will school need to upgrade the
electrical system anyway. Probably, but don't know when &
Dept would not be in any hurry to do this, we have been advised.
Electrical system is at full capacity at the moment. Could they
pay ½ cost, not likely. Extra cost to A/C Hall $6,000 (2 units)
& $8-10,000 for admin & staffroom (ducted). Electrical
bill to increase, who will pay - Dept of Educ has a special
fund, that the school can apply for an increase in electricity
& ongoing maintenance costs, because the P&C had provided
A/C for school. P&C would only be liable for the initial
capital cost.
- Karen Shuftan - wants an agenda for every meeting put in newsletter
preceding the P&C meeting & also another provided at
the meeting with the minutes. Moved Karen Shuftan & Seconded
Elaine Arthur.
- Julie Sneddon moved a procedural motion that we defer consideration
regarding temperature control for all classrooms to an Extraordinary
meeting and vote on this subject then. Seconded Ken Dixon. 2
against motion, but it was passed. Donna to circulate notice
of the meeting & will check constitution as to how much
notice we need to give and set date probably for 3 weeks time.
Rosie wanted amendment to this motion that we also compare all
spending requirements and not just put all money towards temperature
control. The counting of votes was abandoned due to Rosie being
asked by a member from the floor, for her to state her case
at the Extraordinary Meeting, which Rosie agreed to. The Chair
asked if Rosie was happy with this and she agreed.
Correspondence In/Out
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In
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Out
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Federation of P&C Assoc - Annual Conference invite 25-27
July 2003 etc
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Glowstix - fundraising re selling sticks at disco etc
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Ryde-Eastwood Greens - invite to meeting on 11/3/03 re discussion
on Public Education.
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Portrait Fundraising
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Entertainment Book vouchers re fundraising
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Horsnby Area Residents for Reconcillation re performance
in Florence St Mall on 29/5/03.
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Treasurer's Report
$38,000 approx to spend on projects. We don't have all this now
have about $28,000 now. Rosie asked if we had already allocated
this money. Spending priorities have been discussed but not voted
on, except $2,000 for side of oval.
Written report circulated. Grahame Woods spoke to same.
It was resolved that the report, payments and receipts be accepted.
Moved by Jon Iredell Seconded by Bill Harris.
Committee Reports
Bookclub
Stephanie Davison - 1st order $1,444. Second issue will
out be soon.
Canteen
Rosie Yalland - Running well. Good response to request for help.
There will be three promotion days. Canteen will now be open all
term. Small milk fridge owned by Dairy Farmers - decision made to
use big fridge as we use another supplier who is more reliable.
Will ask Dairy Farmers to remove fridge which enable freezer to
be moved from pantry & will give clothing more space. Looking
into new Pie Oven because old one, not suitable for pizza's etc.
Kitchen alterations - Gary Clayton has volunteered his services
re putting flap in bench.
Clothing
Kathy Dixon - Nil.
Fundraising & Social
Mandy Bransgrove - Chocolate Drive - distributed today by Year
4 parents. Competition for biggest seller. 22/3/03 Election Day
- Kindergarten to sell cakes (donated by school parents all years)/drinks/sausage
sizzle. Competition in AMP shopping centre - Macquarie Centre. School
parents will take receipts to service desk and school will be rewarded
for one point for each dollar spent. 1st prize $5,000
- 10th $100. 1st 10 schools to register receive
$500 to spend on educational books - we were 8th. Year
3 parents to hold Fashion Parade on 3rd April, 2003.
Gardening
Margaret Ramsay - Working bee held last Saturday. Stumps removed,
trees pruned, weeds removed etc. Mulch has been donated and will
be moved on next working bee. Brads Backyard mowing have been appointed
to mow the school lawns at a cost of $275 per time. They will come
when we request them.
Safety House
Kim Meyer - Nil
Acting Principal's Report
Mr Trevena - Thank you for removing stumps. Grounds are very green.
Girls competed in State softball knockout but lost to Epping West
5-18. Boys will be playing cricket against Warrawee on 12/3/03 at
Cheltenham Oval. Request for budgeted $15,000 for resources requested.
Zone Swimming carnival to be held tomorrow. Principal Panel - applicants
were short listed on Friday. Interviewing & selecting this Wednesday.
There is a 10 day cooling off period for the person picked. We should
know who new Principal is in about 2 weeks and when they will start.
Grahame Woods moved we give David Trevena the $15,000 cheque, seconded
by Carl Davison.
NEW BUSINESS
Rosie Yalland said when she accesses School website, word crashes.
Other people said that they have had no problem and decided it must
be Rosie's computer.
Next Meeting Monday 7th April 2003
P&C Meeting 8.00pm
At school hall.
Meeting Closed 10.20 PM
Signed Tim McDonald, President ___________________
Donna Collier, Secretary ___________________
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