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Minutes of the Parents and Citizens Association
438th Meeting held at the School on
Monday 5th May 2003
Meeting opened by the President Tim McDonald at 8.10pm.
In Attendance As per attendance register (43 parents
& 3 teachers (Mrs Hanley, Mr Trevena, Mr Osborne)
Apologies 6 as per attendance register
Previous Minutes
It was resolved that the Minutes of the meeting held on 7th
April, 2003 be accepted.
Moved by Mandy Bransgrove Seconded by Rebecca Colwill
Business Arising
Nil
Treasurer's Report
Written report circulated. Grahame Woods spoke to same.
Approx $40,300 in bank (just received April statement - this has
not been reconciled, with $300 interest). We have a few invoices
to pay, approx $3-4,000 re uniforms which leaves approx $32,000
to spend (including budgeted amounts re school project & ground
maintenance), if we add $10,000 from fundraising, we can look at
spending approx $35,000 which is allowing some funds for unexpected
expenses.
It was resolved that the report, payments and receipts be accepted.
Moved by Carl Davison Seconded by Roz Worthington
Committee Reports
Book club
No report
Canteen
Jane Turnbull - Lots of volunteers. Alterations in canteen are
going ahead, thanks to Gary & Gail Clayton for this. Winter
menu has started.
Clothing
Kathy Dixon - Announcement is this weeks newsletter re sale next
Tuesday for donated items only, before & after school.
Fundraising & Social
Mandy Bransgrove - Chocolate Drive has raised $4,000 with 15 boxes
outstanding. We should hopefully make $4,300 - $4,400. Mothers Day
stall this Wednesday, Gifts $4-$5, cards $2. Nutrimetics lipsticks
$10 each, $1 received for each lipstick sold. If we sell over 100
we will receive $2. $ 4 Scholars - we are now 11th. Social
- Car Rally this term. Tea towels - Children will draw their face
& it gets put on the tea towel. Next term - Market Day.
Gardening
Margaret Ramsay - Working Bee Sat 24th May for Years
5&6. They will be weeding, mulching etc. Kathy Ware has joined
the Gardening Committee.
Safety House
Kim Meyer - This Thursday is Yellow day. Eastwood Police will visit
& yellow donuts will be eaten. Children may go for a walk, to
see local safety houses.
Correspondence In/Out
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In
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Out
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3M Thank you re blinds
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Properties Dept of Dept of Education re embankment
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Pigram Family thank you re support for Carey
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Properties Dept of Dept of Education re maintenance/running
costs of A/C
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In regard to above letters to Dept of Education, on Monday 5th
May, 2003 Mr Cary Allen & Ray Stead met with Mrs Julie Hanley,
Donna Collier & Margaret Ramsay to discuss the embankment problems.
As there is already a pathway for the children it is hard for the
Dept to warrant stairs in a retaining wall. The Dept suggested that
a fence of approx 30 mtrs be placed at the top of the embankment
opposite the toilet block to stop children using the embankment
(the Dept would pay for this). Mrs Hanley has written a letter requesting
this. The P&C could then fix the embankment with a tiered retaining
garden etc and apply for equal funding from the Dept (letter to
be sent prior to Feb 2004). This funding is not guaranteed. They
also suggested that we write the Dept and apply for major drainage/restoration
of the Oval.
SURVEY
Big thanks to the sub committee (Kaye McIntyre, Stephanie Davison,
Sue Crowley & Elaine Arthur). A/C was voted as number one concern
by a large majority. Report available upon request.
5. MOTIONS
a. P&C write to the Department of Education asking them
to fix the embankment at the side of the Oval, and if this fails,
the P&C fund $6,000 (as per quotes from Yates Garden Care) and
that in the interim further quotes be obtained.
Voting - For the motion - All present Against - None.
Motion Passed.
b. That all future Executive Meeting Minutes be made available
and be tabled on P&C notice board, and that all correspondence
in regard to same be made available upon request. Motion passed
at last meeting.
c. The P&C Association undertakes to upgrade the electrical
system and Air Condition 3 classrooms in admin block by September
2003 up to $23,000.
Mrs Julie Hanley spoke re meeting today with Cary Allen from
Properties section of Dept of Education. The power supply has been
insufficient since the new demountables arrived. Cary Allen said
that he can fairly well assure us that the Dept of Educ will pay
for the Electrical Upgrade. If we are not already on the list, he
will ensure that we will be. Timeframe - We will get confirmation
in due course.
Voting (secret ballot) - For the motion - 37 Against
- 7. Motion Passed.
PRINCIPALS REPORT
Mrs Julie Hanley - Delighted to be at the School. Has visited all
classrooms and met the children. Peer support starts this week.
Mrs Hanley will be taking three groups. Mrs Hanley has been teaching
for a long time, Kindergarten to Year 6 and has held Executive positions.
Literacy is very important. Mrs Gaye Jarvis will be taking four
students to Macquarie Uni ITC centre this week. Thanked David Trevena
for setting up the peer support. SRC meeting held last week. Cross
Country was cancelled, but will hopefully be held this Thursday
or Friday. Sophie Denne & Debbie Marks will be attending Discovering
Democracy Course this week. Teachers resource document on Literacy
as arrived and an extract will appear in the newsletter. Mrs Hanley
will be doing a survey of the parents on what they feel are the
good aspects of the School and ask for other input.
GENERAL BUSINESS
- Tim thanked the Community Relations Committee regarding the
Anzac Day Service.
- Roz Worthington spoke regarding room size for OOSH. One third
of the families from School use OOSH. The national standards for
space per child are more than OOSH currently have available. Minimum
space should be canteen and school hall. There is no room for
growth. It is also hard to supervise children if they are split
between canteen and hall. A possibility is that the hall be extended
& used by OOSH and school. OOSH could apply for funding from
Government. Many other local primary schools have a waiting list
for OOSH.
- Grahame Woods - updating money available after previous motions
have been passed, we would have a further $8,000 to $10,000.
8. Motions to be debated
a. That air-conditioning be considered alongside other priorities
for expenditure in each future meeting until the air-conditioning
of the remainder of the school is completed." Melissa Iredell
spoke regarding the motion. Stephanie Davison felt that it has been
made apparent from the survey, that all classrooms should be done.
Question asked if it would be cheaper if we did the classrooms all
at once - Yes. Could we get the school to pay and then reimburse
school less GST - Julie Hanley said we could. Tim feels that the
motion is not very specific. Carl Davison suggested that a percentage
of future funds be allocated to A/C. Mandy Bransgrove said fundraising
account already has $10,000. Carl Davison moved an amendment to
the motion "That A/C is the preferred cooling option for classrooms
and pending the electrical upgrade, that we cool as many classrooms
as possible up to the previous $23,000 limit and start from Year
6 rooms down." Seconded Gary Clayton.
b. Quotes be sought to rectify drainage problems in regard
to the COLA up to $10,000. All in favour. Seconded Jon Iredell.
Rebecca Colwill moved a procedural motion "That we agree to
A/C the remaining classrooms by September 2004." Seconded Roz
Worthington
Next Meeting Monday 2nd June 2003
P&C Meeting 8.00pm
At school hall.
Meeting Closed 10:55 PM
Signed Tim McDonald, President
Donna Collier, Secretary
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