Minutes of the Parents and Citizens Association
445th Meeting held at the School on
Monday 1st March 2004
Meeting opened by the President Melissa Iredell at 8.05pm.
In Attendance as per attendance registers (24 parents &
8 teachers & staff (Mrs Hanley, Mr Trevena, Mrs Jarvis &
Mr Osborne & as per register)
Apologies 6 as per attendance register
Previous Minutes
It was resolved that the Minutes of the meeting held on 9th February,
2004 be accepted. Moved by Jeff Schembri, Seconded by
Jon Iredell.
Business Arising
Community Relations Committee – Julie advised that Karen
Yates is the Convenor of the committee. On Wednesday the
committee will be hosting a Library meeting and catering for same. This
committee organises Anzac Day Service, Open Day, Orientation,
1st day of School for Kindergarten children and other events. The
people on this committee do a lot of work for the school, and
their profile will be raised by being part of the P&C. They
would welcome more members.
Committee Reports
Book club
Stephanie Davison – Issue 1 $1,600. Issue 2 will go
out tomorrow.
Canteen
Vickie Rollo – Roster is filling up but still more needed.
Clothing
Leanne Dries - $3,000 sales so far this year. Out of small
jackets & sloppy joes. Skort - Lots of enquires received from
parents wanting to buy this.
Fundraising & Social
Kathy Dixon - Absent as unwell. They have had an initial
meeting and will put a report in P&C newsletter.
Gardening
Jon Iredell - Working Bee on Sat
21/3/04.
Safety House
Veronica Casson- Still waiting for Eastwood Police to designate
Veronica & Margaret as designated Safety House officers. Julie
Hanley stated that Safety House is very important. The Dist Super
has forwarded two emails to Julie regarding two separate incidents
that occurred at Waitara Public School. Veronica & Margaret will
proceed with walk to local safety houses if the police have still
not contacted them soon. Donna asked if maybe a letter from Julie
to the Police may help.
Treasurer's Report
Written report circulated for Jan 04 compiled by
Terry Liddicoat. Bill Harris spoke to same. Bill presented the
cheque to Julie Hanley for the requested $20,000 contribution (For
Music, Literacy, Maths & Technology) Voluntary Contributions
- we have received money from 158 families (67%). Last year we
received money from 77%, but money was received all through the
year. Moved by, Seconded by.????????????????
Correspondence In/Out
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IN
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OUT
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P&C Federation Magazines
Acsso Newsletter - Link will go on our School
website
A/C quotes from Scott McGoogan - Japanese
Room $3,020 incl gst.
Admin Block $8,580 incl gst (plus electrical
extras of $600).
Hall approx $6,000 but would need electrical
upgrade which could cost from $2,000 to $4,000.
Quotes from Bycon Electrical:-
Lights for path out of School - $362.00 plus
gst.
Cola floodlight $731.00 plus gst
Insurance for children.
Benelong Institute letter re political issue
meetings.
Anne Parfett (ESL Teacher) thanking P&C
for welcome letter. A new Multicultural Committee has been
formed. Booklet will be translated into Korean and Chinese.
District Education office can help with printing of booklets.
We can also apply for community participation grants next
year. Ralph Graham who built and updates the school website
is a member of Community Relations Committee.
Letter from Chris Coates re new members joining
at a meeting & voting at same meeting. Melissa noted
that this ruling as advertised was fair & reasonable and
there is nothing in the constitution or by laws not allowing
this. The P&C Federation do not share this view and strongly
recommend against this. It was decided that people who have
paid tonight cannot vote on the motions tabled at this meeting.
Email to N E Renton and his reply.
Chris's letter also asked for clarification
of Voluntary School Contributions & P&C Donation which
Melissa wrote in newsletter.
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Letter to Anne Parfett(ESL) welcoming her
to the School.
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PRINCIPALS REPORT
Mrs Julie Hanley - School Management Plan
- given to Melissa Iredell. This plan reflects targets in the Annual
School Report. Assessment & Reporting - There has been
talk from the Govt of standardising these. Julie has decided to
make some minor changes and will wait before making further changes
until the Govt has decided what they are going to do. Term 2 report
will be simplified with a greater emphasis on Maths & English.
Social Development profile & comments for Maths & English
will be included and accompany the Term 2 Portfolio. More time
allocated for Parent/Teacher interviews. Term 3 Student led Reporting.
The Term 4 report will be more detailed covering all Key Learning
Areas with emphasis placed on reporting in Maths & English.
Traffic - Eastwood Police came out to School
last week. With the current street signage, there is not a lot
they could do. They recommended that no stopping signs be placed
on corner of Wycombe & Kent Sts. To get signage would probably
need a Traffic Committee.
Apex has forwarded a letter regarding signs
they are funding, asking motorists to slow down around schools as
"Kids don't bounce".
MOTIONS
Discussions took place as to whether we should
vote tonight or wait until next meeting so all members who joined
tonight could vote. It was decided that the vote would take place
tonight, with only members voting that were financial previous to
tonight. The following motion was voted on. "The P&C provide
up to $3,500 for the installation of a reverse cycle air-conditioner
for the Japanese classroom." There were eleven members for and
one member against the motion. The motion was passed.
Melissa Iredell split the following motion into
two:-
- "The P&C provide up to $9,000 for the
installation of reverse cycle ducted air-conditioning to the staff
and administration block (staff room, offices/photocopying room
& sick room). This motion was voted on and there were
ten members for and two against the motion. The motion was passed.
- "The P&C undertake to gain quotes for
self-closing entry doors to the administration block."
Quotes are still forthcoming. Doors can possibly be upgraded.
GENERAL BUSINESS
- Website links - The School website has been
updated with various links.
- Constitution Translations - Mira happy to do
this. (Donna to check P&C Federation website to see if they
already have translations).
- Mowers - Melissa has received two tenders.
Bill Harris advised that a tendering process would be a good way
of proceeding. Will place adverts in local paper and school newsletter.
Inspection date 21/3/04 2-5pm and possibly following Saturday
when Elections are held at School. Closing date for submissions
Monday 29th March 2004. Moved by Bill Harris and
seconded Jon Iredell. Motion passed.
- Sub Committee for New Hall/OOSH Building - Parents
who are willing to join this committee if P&C wishes to look
into this spending option are Bill Harris, Terry Liddicoat, Vickie
Rollo and Stephanie Davison.
- Traffic Committee - Karen Grozier and Donna
Collier are willing to be on this committee.
MOTIONS
Skort - Motion was debated and changed to read
"The P&C endorses the inclusion of the exhibited skort as part
of the girl's school uniform." Eleven members for, one against
and 2 abstained from voting. It was decided by the members that
this motion would be voted on tonight. There were fourteen members
for the motion and none against. Motion passed.
Next Meeting Monday
5th April, 2004 8.00pm in School Hall.
Meeting Closed 9.50PM
Signed:
Melissa Iredell, President
Donna Collier, Secretary
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