Meeting opened by the President, Melissa Iredell at 8.05pm.

In Attendance 14 as per attendance register (parents & teachers (12 + 2)
Apologies 3 as per attendance register

Previous Minutes
It was resolved that the Minutes of the meeting held on 2nd August, 2004 be accepted, moved by Leanne Dries, Seconded by Melody Casey.

Business Arising

• Talks -The School Nurse attended School last week for a talk at 2.30pm on the topic of "Asthma".  There was a small roll up but those who attended benefited from the talk.  There will be a Child Protection talk at the end of Term 3 or beginning of Term 4.  Julie said that she would probably put the talk on at 2.30pm one afternoon.
• Shed Storage -  Options are as follows:-

Extend Existing Shed - Slab will cost approximately $1,000 if we accept offer by Mick Dries (parent, cost materials only).  Mark Uren has offered to do the electrics, cost approx $300-500 (parent, materials only), Scott McGoogan from Shop Shape has given us an approx cost of $6,100 + GST, this is not labour free but is at a good price (parent, who also did A/C).  Scott has suggested a brick wall at the back (not tin), rebuild second wall behind existing wall where bins are, raise roof, change direction of beams, insulation blankets internally, no back door.  A suggestion was made at the meeting, of besser blocks instead of bricks, might be cheaper.

Total cost including all of the above approx $8,000 excl GST.

• Container - Couldn't recommend anything to fit on slab (where recycling shed is).  Need flat ground so doors open.  Can be put: - 1. Beside toilets     2. Cnr of Oval near path leading down to toilets (near Canteen building) but this would create a safety issue when supervising children at recess & lunch and would not look attractive.  Cost $3,500 including sealing & lock.  If it was put near the toilets, a crane would be needed at an extra cost of $400.  The back entrance would need to be used, sign at back entrance to be removed and the possibility of braking the concrete (which happened when last demountable was delivered).

Julie Hanley met with Dept of Education Properties Officers today and they conveyed that they have a policy of not impacting on green spaces.  They weren't keen on the container.  They looked at the existing shed.  Their focus is now on the customer i.e. The School.  Simple plans would need to be drawn up and submitted to them along with a proposal.  Slab would need specifications and stormwater would need relocating.  They would not help with money.  They conveyed that this venture must be done in a commercial way.  We need to get a company to do a full quote on all aspects of the job. 

Stephanie Davison proposed "That the P&C provide up to $8,500 for the extension and improvement to the existing storage facility, to store P&C Assets, prior to June 2005."  2 people were against and 9 were for the proposal.  Proposal passed.

Treasurer's Report

Written report circulated for period ending 31^st August 2004 compiled by Terry Liddicoat who spoke to same.
Moved by Kathy Dixon, seconded by Vickie Rollo.

PRINCIPALS REPORT

A very busy term

• Successful Olympathon combined with fabulous multi-cultural lunch ~$3000 raised
• Excellent participation at both Zone Athletics days - a number of students through to Area Carnival
• Year 3&5 students have sat for BST tests - results forwarded to school and parents. We will analyse results to inform teaching.
• 20 x Year 4 students sat for OC Test - successful students will be offered a place at Beecroft in OC Class.
• Very successful Book Week this year - visit from Hornsby Library librarian to tell stories (Stage 1), visit by author Gordon Winch (Stage 2), performance (all students) and Book Fair. Many thanks to Lynda Ralph for a wonderful Book Week.
• Congratulations to all debaters in Stage 3. Year 5 have won 5 debates. Now through to semi-final. Year 6 have also done well. Camp next week. 9 students attending. I am sending a staff member to attend professional devt day. She will develop skills and confidence to coach students in debating.
• Last week, school nurse Kamala Raj conducted an asthma education session for parents.
• Tomorrow is the Education Week Concert - it should be a fabulous concert involving all students. Thanks to everyone involved and especially the Concert Committee.
• Next week Open Day will be held - Student-led reporting, a Visual Arts display and a short item by the after-school drama group. Tech Centre, Japanese room and Library open
• Staff have been involved in professional development sessions including Quality Teaching focusing on the HSIE Syllabus, complaints handling in the area of Child Protection, quality teaching applications to programming across the Key Learning Areas, Assessment and Reporting and over the next 2 weeks - integrating ICT into classroom practice and demonstrations of new programs eg Windows Moviemaker and Acid(new music program)
• On Friday all executive staff members and I will be attending a Boys Education Conference - we are planning to target this important area for next year.
• Looking towards 2005, requests for enrolment are high (>70). School will probably increase by 1 class next year. This is mainly due to class-size reduction initiative. Actual school numbers will only increase marginally. Thanks to our community for promoting the school in the wider community. When asked about the reasons for the school's popularity, I refer back to last year's survey - relative small size, quality of teachers and community involvement. It is absolutely critical that I am informed of students leaving the school and new students (in our drawing area) who will be entering Kindergarten next year.
• Suggestion made in Management plan to present proposal for P&C to support the installation of proper computer furniture in Tech Centre - parent feedback on this suggestion?
• Other suggestions include: - Mobile Literacy Storage & Teaching Units.  Cost $430 - $480 each.  The Staff & I were very taken with these and think they would be a valuable resource for the classrooms.  If the P&C could fund these in the future, we would start with K-2 (approx 6 items needed) then proceed to stages 2-3.
• I would like to remove the changeable sign at the front of the school to the back entrance.  The current sign is too high and does not comply with OH&S guidelines (too high) and also very little will fit on board.  In its place another sign would be put near the front driveway.  School would fund new board.  Another suggestion for placing the old sign is on the side wall of the Admin Building as you are walking down the front path. Melissa will canvass opinions on this through P&C newsletter, as Julie does not wish to upset anyone (this sign was donated by Year 6 2001 & P&C).  
• Follow-up - new Properties Officer, Mark Weekes and Team Leader, Ray Jacka visit today.
• I have been invited to Rotary dinner (Education Week) - I have been asked to speak briefly about school achievements and challenges we face - your input welcome.

Committee Reports

Book club - Issue 6 was a small one of $917.00.  Some books have not been going home with the correct children.  Stephanie will discuss with Julie.

Building - Re hall.  We can't move on hall easily, as we can't have another free standing building as all free space is taken up by the Educ Dept.  We need to be on a list for a new hall, in place of existing hall.  Cost would be $600,000 to $1m approx and we would need a committee to do a lot of lobbying.  We would have to put in a submission for a major capital works with joint funding (max Dept of Educ will contribute if successful is $300,000).  Extending lengthways would be cheapest option.  The Dept of Educ look at projects in the long term, and base the need for a hall on numbers of students in permanent classroom, not demountables.

Canteen - Vickie Rollo - Meeting held on Thursday re accreditation.  The committee is wondering why it should go through the accreditation this year as the Govt's changes next year will negate this.  The Canteen Assoc couldn't give an answer to this question, and has yet to phone back with what would be the benefit in keeping up the accreditation process.  Kelly Bricknell & Theresa will look at being supervisors next year.  Vickie is happy to do roster still next year.  Two freezers have had their contents defrosted due to electricity being turned off or cords bumped out.  A claim on the insurance will be made.  Year 6 is a great help when they remember to turn up.

Clothing- Leanne Dries - Would like to change suppliers for polo shirts to Scags as the quality of current shirts and service of supplier is not very good.  All in favour. 

Community Relations - Friday meeting re Open Day (Student LED).   Will be having a Devonshire Tea, but need helpers to set up and serve.

Fundraising & Social -Kathy Dixon - Fathers Day was a huge success.  Numbers were up 64 from last year and we made $1,200.00.  Need to raise price slightly for next year.  $15,000.00 cheque handed over to Treasurer.  Election Day is in the School holidays, so we are not holding cake/bbq.   Someone else may wish to do this, i.e. other school committees or maybe local Scouts group.

Gardening - Nil

Safety House - Audit is now being done on the houses.

Traffic - Nil

Correspondence In/Out

In	Out
P&C Journals

GENERAL BUSINESS
Floodlight - Mark Uren (parent) has offered to install light under COLA, labour free. Approx cost $500 (sub board needs repairs). Terry Liddicoat moved that $700.00 be allocated, seconded by Leanne Dries.
Cricket Pitch - Ben Russell previously obtained a quote for $1,600. Meeting decided to put this spending on hold for the time being.
Cultural Exchange Evening - Suggestion of a Korean Night or incorporating into School calendar. It was suggested that we used to do this and that we need to resurrect the Multicultural committee. Volunteers for this: - Mira, Veronica & Melissa. All in favour.
Future Spending: - More chairs, mobile teaching units.